Grant Renewal Instructions
Revised February 3, 2012

The renewal request serves as both the final report of the previously received grant and a proposal for subsequent funding. Eligible organizations must have received an invitation to submit a renewal request.

The foundation will accept 2012 grant renewal submissions during the following dates:

Summer Board Meeting	April 23rd - May 7th
Winter Board Meeting	August 29th - September 11th
*Submission by invitation only; unsolicited proposals will not be accepted.

Please prepare the following attachments in .pdf format:

• Cover letter (not more than one page):
  • On organization letterhead with address and phone number
  • Purpose of the previous grant
  • A brief summary of the request for renewal funding
  • A single contact, with phone and email information
• Organization and/or program goals, objectives, and outcomes (not more than one page). This document is your opportunity to establish the effectiveness of your organization and/or program. Please identify your organization and/or program goals and objectives and report recent progress in achieving them.
• Organization and/or program change (not more than one page). Please describe any significant changes that have occurred with respect to you organization’s or program’s mission, finance, management, facilities, staffing, programs, etc. since the foundation’s previous grant.
• Financial statements for the most recently completed fiscal year, including actual revenue and expenses
• Organizational budget for the fiscal year most congruent with the period of time covered by the request, including secured, pending, prospective sources of funding (not more than two pages)
• Project budget for the fiscal year most congruent with the period of time covered by the request, including secured and projected sources of funding (not more than one page)
• List of the Board of Directors, with affiliations
• Copy of the agency's most current IRS 501(c)(3) tax-exempt determination letter

Online Application Instructions

The Kimball Foundation utilizes the eGrant.net online application module to process submissions. Once you have completed the online grant renewal form, detailing basic information about your organization and program, you will be prompted to upload the narrative and other required documents as separate .pdf attachments.

Keys to a Successful Online Submission:

- Organizations should create a single registration account. Please save your login and password to share with your colleagues who may want to access the online application at a later date.

- Please click the “Save Your Work” button at the bottom of the screen before logging out to prevent the loss of unsaved data. The online application module times out automatically after 90 minutes. This will also allow users to save changes and complete the application at a later time.

- The online application service is designed to work on a variety of web browsers and does not require you to use a specific service.

- Please leave the “Application Number” field blank – this field is found within the “Project Information” portion of the application.

To begin your online grant renewal application, go to: pacific.egrant.net

Questions & Concerns

An email receipt will be sent automatically to confirm your online application was submitted successfully. If you do not receive this confirmation within 2-3 business days or have other questions regarding the submission process, please contact Wendy Yu Einhorn, Program Coordinator at: weinhorn@pfs-llc.net or (415) 561-6540 x212.

Thank you in advance for your patience as we complete the transition to an online application system.