Pacific Foundation Services, LLC

Receive, sort and process mail; send pertinent information to directors;

Handle all telephone and email inquiries;

Prepare all foundation letters of acceptance and denial, process acknowledgements and progress reports from grantees;

Manage foundation data files and hard copy files;

Bookkeeping: establish bank accounts (if necessary), write grant and expense checks, reconcile bank statements, prepare materials for tax accountants and auditors;

Facilitate and assist the finance committee of the foundation in monitoring of investment advisors;

Host and participate in meetings with advisors and board finance committee members;

Assist with the establishment of an audit committee and oversee the foundation's annual audit;

Facilitate and assist the foundation board in identification of additional acccounting, audit, and legal services;

Assist the foundation board in adherence to by-laws as regards election of members, officers, and committees;

Maintain state and federal tax records and all documentation for the foundation that is legally required to be available to the public, and distribute as necessary;

Organize foundation board meetings per foundation by-laws;

Prepare and distribute board meeting notices, agendas, and minutes of previous meeting to board members;

Host any meetings that the board deems necessary or appropriate;

Prepare summary reports of inquiries, requests denied, and grants approved, organized by category;

At the board's discretion, create a foundation webpage on the PFS website which lists foundation guidelines, grant history, or any combination of information which the board may approve;

Publish the established guidelines and other pertinent information on the webpage and disseminate the information to appropriate organizations;

Create and publish electronic foundation annual reports (which can also be published in hard copy, if necessary);

Research and apply technological and/or web-based tools to facilitate communication between the foundation and its constituents.